Privacy Policy

TopCandidate.pro is operated by LinkX360 (Dhaka, Bangladesh) — the data controller for this service.
Version 2026-09-15.v2 · Contact: [email protected]

What we collect, and why

When you apply for a job through a TopCandidate application link, we collect — with your consent, recorded with a timestamp and the version of the notice you saw:

Your application: name, email, phone (optional), and your CV as a PDF.
A parsed profile extracted from your CV (skills, experience, education), used to score your fit for the specific role you applied to.
If the job includes an assessment test: your answers and score, how long you spend on each question, and activity during the test — leaving the tab or window (and for how long), copy, cut and paste, 90 seconds or more without input, and page reloads. If the employer turns on full proctoring for the test, up to 12 still snapshots from your camera and screen are also taken.
If the employer invites you to an AI interview: a text transcript of the interview, up to 12 periodic still snapshots from your camera and screen, and monitoring signals (tab switches, paste attempts, camera on/off events). Continuous video or audio recordings are not stored.
Emails the hiring team sends you through the platform.

All of this exists for one purpose: helping the employer you applied to assess your application. Scores are AI-assisted signals for human reviewers, and monitoring is flagged for human review — it is not "cheat-proof". Two things happen automatically: an assessment test is submitted when its time runs out, and an AI interview ends if you keep leaving the interview tab or pasting answers after a warning (that interview is then not scored). The final hiring decision is always made by people.

How long we keep it

Data	Kept for	How deletion is enforced
CV PDF file	30 days from upload	Automatic database expiry (TTL)
Camera/screen snapshots from interviews and proctored tests (≤12 still images each)	30 days	Automatic database expiry (TTL)
Interview transcript	12 months	Automatic database expiry (TTL)
Written interview answers	12 months	Automatic database expiry (TTL)
Emails sent to you via the platform	12 months	Automatic database expiry (TTL)
Assessment answers, per-question timing and activity log	12 months	Daily automated purge removes them from the application record
Parsed CV profile and contact details	12 months	Daily automated purge removes them from the screening record
Screening and assessment scores, and hiring outcome	Retained for the employer's records	Personal details above are stripped from them after 12 months

All periods run from when the record was created, not from when you ask.

Requesting deletion ("delete me")

Email [email protected] from the address you applied with, naming the role or company, or ask the employer directly. The employer's workspace owner then runs a full erasure: your application (including assessment answers and score), CV file, parsed profile, interview transcript and scores, snapshots, written answers, and email history are permanently deleted across the whole system.

The only thing kept is an anonymized record that an application existed and was deleted on a given date — with no name, email, or any other personal data — so hiring audit trails stay honest.

Who sees your data

Only the hiring team of the employer you applied to, inside their own isolated workspace. Your CV text is processed by an AI model (OpenAI) to produce the parsed profile and scores; it is not used to train models. We do not sell candidate data.